Administrative Assistant, Grade 14, Job #521763
|November 25, 2013 - January 04, 2014|
|Location:||New York, NY|
|Salary Range:||$40,774.00 to $47,000.00 Plus $3,026.00 Location Pay|
|Benefits:||Full Benefits According to Percentage of Full-time|
|Employment Type:||Full Time|
|Division/Department:||PI- Molecular Imaging and Neuropathology|
|Description:||Reporting to the Division Administrator, the Administrative Assistant will provide pre- and post-award administrative support for sponsors and non-sponsored projects.|
|Duties:||1.Provides pre- and post-award administrative support:|
•Assists in preparing reports of the financial status of accounts for review by the Division Administrator and Principal Investigators
•Assists in compiling, processing, and tracking of subcontracts. Maintains files of contract invoice payments.
•Assists in coordination of grants closeouts, annual progress reports, and just in time information
•Processes expense and deposit transactions (purchase orders, travel and business expenses, check requests and deposits, honorariums). Maintains electronic and paper records of all transactions.
2.Provides administrative support for Human Resources and Payroll activities:
•Manages faculty appointments processes. Works with the Division Administrator, Faculty Affairs Office, and International Affairs Office in collecting, organizing, and submitting required paperwork for academic appointments and visa applications.
•Prepares and processes job postings for new and replacement positions within the Division.
•Manages time and attendance records.
3.Answers phone, schedules and coordinates meetings, and manages calendar of Division Chief.
4.Other duties and special projects as requested.
|Qualifications:||•Bachelor’s degree required in business, accounting, or bachelor’s degree with equivalent training and experience
2 or more years of pre/post award grants experience at an academic medical center preferred
•Ability to work with computerized transactional systems
•Proficiency in Word and Excel required
•Strong organizational and communication skills
•Ability to manage multiple priorities in a deadline driven environment
•Must be detail oriented
•Experience with various institutional systems desirable (RASCAL, WebFTask, ARC, and InfoEd).
•Ability to handle confidential information and materials.
The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system and do not receive state fringe benefits. Excellent benefits package, AA/EEO Employer.
Applications will only be accepted through website at: http://corporate.rfmh.org then click on Employment Opportunities. Applications will be accepted only during the posting dates as listed at the top of the job announcement.
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