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Administrative Director, Grade 34

March 13, 2013 - May 31, 2013
Location:NEW YORK, NY
Salary Range:$116,427.00 to $127,000.00 Plus $3,026.00 Location Pay
Exempt/Non-Exempt:Exempt
Benefits:Full Benefits According to Percentage of Full-Time
Employment Type:Full Time
Division/Department:PI- Institute Administration
Description:Reporting to the Vice Chair for Finance & Administration, the incumbent will be responsible for the overall financial and administrative management of five research divisions and centers (business units), which includes significant funded research and philanthropic support. This position has responsibility across three entities, Research Foundation of Mental Hygiene (RFMH), New York State Psychiatric Institute (NYSPI), and the Department of Psychiatry (DOP).

The Administrative Director will ensure that the assigned Divisions and Centers are financially viable and are in compliance with all applicable regulatory and transactional policies, procedures and processes. S/he will successfully interface with the RFMH, NYSPI and DOPís centralized budget and fiscal operations, ensuring that all budget and fiscal work is carried out smoothly and with strict compliance.

S/he will ensure successful research management of grants/contracts within his/her area, collaborating with Principal Ivestigators and the RFMH and DOPís centralized research pre-and-post award functions. S/he will ensure successful management of human resource and faculty affairs within assigned areas, interfacing with the centralized functions related to faculty affairs and employee human resources. S/he will directly supervise 3 employees.

The complexities of this position are considerable. Combined, the units have approximately 80 faculty, 60 staff, $11M Sponsored Projects (direct costs) per year and $12.4M total funds. The position will have five faculty leaders as primary customers.

The human resource management is complicated due to the varied scope of the positions within the Divisions, including faculty, research positions and other professional and unionized staff. The sources and uses of funds are large and represent a number of complex budgets. There is a large volume of grant activity, with many types and kinds of grants and contracts. There is substantial overlap and coordination between RFMH, NYSPI, and DOP.
Duties:Work with the Division Chiefs and Center Directors to develop and articulate a strategy for program growth, cost containment, and improved operational efficiency; provide project management support for new strategic initiatives.

Develop strategies for creating successful grant proposals; assist faculty in preparation of grant applications and subsequent funding contracts; assist new faculty recruits in developing their grant portfolio.

Manage the effort reporting and certification process to ensure departmental compliance; advice and assists principal investigators and faculty in the effort certification process as needed.

Supervising and monitoring the business unitsí grants managers to ensure appropriate sponsored projects management and financial reporting for all active grants; monitor actual results compared to approved budgets; identify shortfalls; recommend steps to correct shortfalls.

In collaboration with RFMH, NYSPI and DOP finance staff, prepare the division's annual operating budget, as well as reports summarizing and forecasting program activity and financial status in areas of revenue and expenses and business development.

Prepare and track salary allocations; coordinate timely resolution of suspense, overdrafts, and closing of open commitments. Supervise the faculty appointment and promotion processes; direct the human resources function in collaboration with RFMH, NYSPI and DOP human resource offices; build a high-functioning and fully trained administrative team.
Qualifications:Five to seven years of administrative experience in a large complex academic or research setting working directly with research budgets; experience with financial management of pre and post grant awards procedures and processes; excellent oral and written communication and customer service skills; ability to analyze and coalesce data from multiple sources and present it in a straightforward format (both financial and narrative); ability to identify solutions to complex problems; high level of proficiency with financial systems including spreadsheet preparation and presentation; understanding of managerial accounting principles.

A master's degree in business administration or healthcare administration is required, but in rare circumstances may be substituted with substantial relevant experience and expertise. Prior supervisory experience is required, as well as evidence of initiative, discretion and the ability to set priorities in a high volume setting.

The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system and do not receive state fringe benefits. Excellent benefits package, AA/EEO Employer.

Applications will only be accepted through website at: http://corporate.rfmh.org then click on Employment Opportunities. Applications will be accepted only during the posting dates as listed at the top of the job announcement.


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