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Grants Administrator, Grade 19

March 01, 2013 - July 29, 2013
Location:New York, NY
Salary Range:$53,527.00 to $57,000.00 Plus $3,026.00 Location Pay
Benefits:Full Benefits According to Percentage of Full-time
Employment Type:Full Time
Division/Department:PI- Molecular Imaging and Neuropathology
Description:Contingent on Grant Funding

Reporting to the Division Administrator, the Grant Administratorís role will be to primarily manage the divisionís post-award accounting, reporting, transactional, and reconciliation functions.
Duties:Post Award (85%) *Manages sponsored and non-sponsored accounts

*Assists in the preparing the annual budget

*Creates and processes salary accounting transactions and cost transfers within established deadlines

*Reviews and clears charges in suspense in a timely fashion

*Reviews and processes expense transactions (travel, invoices, check requests, honorariums, purchase orders, etc.) on appropriate accounts; manages cash/check deposits

*Shepherds budgets, contracts, subcontracts, purchase orders through the Columbia University and Research Foundation for Mental Hygiene (RFMH) business offices

*Establishes a mechanism for reporting the financial status of accounts to the PIs on a regular basis.

*Notifies Division Director, PIs, and Division Administrator of significant budget under/over expenditures or other accounting issues

*Assists with submission of annual progress reports

*Coordinates grant close-outs including final reconciliation.

*Maintains accurate financial records

*Established systems for tracking tasks and follow-up actions to ensure timely completion of deadline driven duties and outcomes

Pre-Award (5%)

*Provides back-up coverage for pre-award grants processes (e.g., budget development), as needed.

Other (10%)

*Maintains calendar of the Division Director

*Organizing meetings and conference calls.

*Submit travel expenses

*Other duties, as needed
Qualifications:*Bachelorís degree in business, finance, or accounting or bachelorís degree combined with equivalent training and experience.


*Minimum 3 years related experience in business administration

*Experience in non-profit accounting and fiscal management preferred

*Proficiency in Microsoft Office, especially Excel required.

*Experience with institutional software helpful but not required (RASCAL, ARC, PAC, WebFTask)

*Detail oriented with strong interpersonal, organizational, writing, and math skills.

*Ability to meet deadlines and handle multiple projects simultaneously.

*Ability to anticipate, problem solve, and implement systems that contribute to an efficient working environment.

*Ability to handle confidential information and materials.

The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system and do not receive state fringe benefits. Excellent benefits package, AA/EEO Employer.

Applications will only be accepted through website at: then click on Employment Opportunities. Applications will be accepted only during the posting dates as listed at the top of the job announcement.

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